Collection Notice for Employees and Applicants

Last Revised: April 12, 2024

RUN Studios, LLC (“Company”) collects and uses Personal Information and Sensitive Personal Information for human resources, employment, benefit administration, health and safety, and business-related purposes and to be in legal compliance. Below are the categories of Personal Information we collect, the retention period, and the purposes for which we intend to use this information.

All listed retention periods run from either the end of employment or when an applicant’s file is closed.

We will not sell the personal information, including any sensitive personal information, we collect about our employees or applicants for employment or share it with third parties for cross-context behavioral advertising.

Personal Information Category	Retention Period	Business Purpose	Shared?
Identifiers, such as your full name, contact information, gender, date of birth, signature, Social Security number, driver's license or state identification numbers, and similar information for your dependents and beneficiaries.	7 years	Recruit and process employment applications, including verifying eligibility for employment and conducting background and related checks Conduct employee onboarding Maintain and administer payroll and employee benefit plans, including enrollment and claims handling Maintain personnel records and comply with record retention requirements Provide employees with human resources management services and employee data maintenance and support services Communicate with employees and their emergency contacts and plan beneficiaries Comply with applicable state and federal labor, employment, tax benefits, workers' compensation, disability, equal employment opportunity, workplace safety, and related laws Prevent unauthorized access to or use of Company property, including information systems, electronic devices, network, and data Ensure employee productivity and adherence to Company policies Conduct internal audits and investigate complaints, grievances, and suspected violations of Firm policy Respond to law enforcement requests and as required by applicable law or court order Exercise or defend the legal rights of the Company and its employees, clients, contractors, and agents	Limited information may be shared with a client for which you are being evaluated to perform work or for which you perform work.
California Customer Records employment and personal information, such as your name, signature, Social Security number, physical characteristics or description, photograph, address, telephone number, passport number, driver's license or state identification card number, insurance policy number, education, current employment, employment history, membership in professional organizations, licenses and certifications, bank account number, credit card number, debit card number, or any other financial, medical or health insurance information.	7 years, or the duration of employment	Same purposes as for identifiers category	Limited information may be shared with a client for which you are being evaluated to perform work or for which you perform work.
Protected classification characteristics under California or federal law, such as age, race, color, ancestry, national origin, citizenship, religion or creed, marital status, medical condition, physical or mental disability, sex, sexual orientation, reproductive health decision making, military and veteran status, or genetic information.	7 years	Comply with federal and state equal employment opportunity laws Design, implement, and promote the Company's diversity, equity, inclusion, and belonging programs Perform workforce analytics, data analytics, and benchmarking Conduct internal audits, grievances, and suspected violations of Company policy Exercise or defend the legal rights of the Company and its employees, clients, contractors, and agents	Limited information regarding diversity and inclusion statistics may be shared with a client for which you perform work. Other unaffiliated parties, including government agencies, as required by law.
Commercial information, such as transaction information, purchase history, and financial details.	7 years	Respond to law enforcement requests and as required by applicable law or court order Facilitate purchases of company store items	Not sold nor shared except as related to law enforcement requests, applicable laws or court orders, and fulfillment vendors for creation of ordered items or shipping.
Biometric information, such as fingerprints and certain wellness metrics.	7 years	Potential fingerprinting for a criminal background check after an initial offer of employment is made Administer and design health wellness programs Exercise or defend the legal rights of the Company and its employees, clients, and agents	Limited information may be shared with a client for which you are being evaluated to perform work or for which you perform work.
Internet or other similar network activity information, including all activity on the Company's information systems and all activity on communications systems.	7 years	Facilitate the efficient and secure use of Company information systems Ensure compliance with Company information systems policies and procedures Comply with applicable state and federal laws Prevent unauthorized access to, use, disclosure, or removal of Company property, records, data, and information Enhance employee productivity Conduct internal audits and investigate complaints, grievances, and suspected violations of Company policy Exercise or defend the legal rights of the Company and its employees, clients, contractors, and agents	Not shared unless an investigation is triggered by a client for which you perform work.
Geolocation data, such as the time and physical location related to use of an internet website, application, or device.	7 years unless there is an open claim regarding the usage	Improve safety of employees, customers, and the public regarding use of Company property and equipment Prevent unauthorized access, use, or loss of Company property Improve efficiency, logistics, and supply chain management Ensure adherence to Company policies Conduct internal audits and investigate complaints, grievances, and suspected violations of Company policy	Not shared unless a health check is required by a client for which you perform work.
Sensory data, such as COVID-19 related temperature checks and call monitoring and video surveillance.	3 years	Comply with applicable state and federal laws, including those regarding workplace health and safety Prevent unauthorized access, use, or loss of Company property Improve client services Exercise or defend the legal rights of the Company and its employees, clients, contractors, and agents	Not shared unless a health check is required by a client for which you perform work.
Professional or employment-related information, such as employment application information, background check, drug testing results, work authorization, performance and disciplinary records, compensation data, benefit plan enrollment, and leave of absence information.	7 years, or the duration of any claim or litigation involving hiring practices	Recruit and process employment applications, including verifying eligibility for employment, background checks, and onboarding Design and administer employee benefit plans and programs, including for leaves of absence Maintain personnel records and comply with record retention requirements Communicate with employees and their emergency contacts and plan beneficiaries Comply with applicable state and federal labor, employment, tax, benefits, workers' compensation, disability, equal employment opportunity, workplace safety, and related laws Prevent unauthorized access to or use of Company property, including information systems, electronic devices, network, and data Ensure employee productivity and adherence to Company policies Conduct internal audits and investigate complaints, grievances, and suspected violations of Company policy Evaluate and provide useful feedback about job performance, facilitate better working relationships, and support employee professional development Exercise or defend the legal rights of the Company and its employees, clients, contractors, and agents	Information may be shared with a client for which you are being evaluated to perform work or for which you perform work.
Non-public education information, such as education records, degrees and vocational certifications obtained, report cards, and transcripts.	7 years	Evaluate an individual's appropriateness for hire, promotion, or transfer to a new position at the Company or client of Company.	Limited information may be shared with a client for which you are being evaluated to perform work or for which you perform work.
Inferences drawn from other personal information to create a profile or summary, for example, an individual's preferences, abilities, aptitudes, and characteristics.	7 years	Engage in human capital analytics, including to identify correlations about individuals and job success, analyze data to improve retention and productivity, and analyze employee preferences to inform human resources policies and procedures Conduct applicant reference checks to assist in hiring decisions Internal personality tests used to facilitate communications and preferred skill sets	Limited information may be shared with a client for which you are being evaluated to perform work or for which you perform work.

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Sensitive personal information is a subtype of personal information consisting of specific information categories. While we collect information that falls within the sensitive personal information categories listed in the table below, the CCPA does not treat this information as sensitive because we do not collect nor use it to infer characteristics about a person.

Sensitive Personal Information Category
Government identifiers, such as your Social Security number, driver's license, state identification card, and passport and visa information, and immigration status and documentation.
Complete account access credentials, such as usernames, account numbers, or card numbers combined with required access/security code or password.
Precise geolocation, such as physical access to a Company office location, or the location of a delivery, sales, or other employee in the field.
Racial or ethnic origin.
Religious or philosophical beliefs.
Union membership.
Mail, email, or text message contents not directed to the Company.
Genetic data.
Unique identifying biometric information.
Health information, including job restrictions, workplace illness, and injury information.

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If you have any questions about this Notice or need to access this Notice in an alternative format due to having a disability, please contact privacy@runstudios.com and hr@runstudios.com.